Code of Conduct

Youth Sports Guide for Parents, Players, and Coaches

 

Welcome to the Sport Mode One (SM1) Youth Sports Guide for Parents, Players, and Coaches. Please read the following guidelines thoroughly and contact the Youth Sports Office with questions by email at sayhi@sportmodeone.com. Every parent, player, and coach must review and abide by the SM1 Program Code of Conduct. SM1’s Code of Conduct aims to provide overall guidance and direction to participants.

Parent Expectations & Code of Conduct Requirements:

  • Parents will be expected to get their son/daughter to practice/games on time.
  • Support your son/daughter by attending games whenever possible. Embrace that this is your child’s journey, not yours. Put your focus on being a supportive & encouraging parent.
  • Ensure your child attends all practices; proactively communicate to your coach when unable to attend a practice or game.
  • Be supportive of the coaches & all other players; exhibit a positive attitude around the players & other parents.
  • Be respectful of officials & other teams’ fans; display good sportsmanship.
    • As a program, we have zero tolerance for abusive language, vulgarity & constant negative remarks to game officials, opposing team parents, players, or fans.
    • Our Coaches are instructed to ask our SM1 fans to stop this during games & report any persistent behavior of this nature to the SM1 Program Directors.
  • Refrain from coaching from the stands/sidelines at practice & games. This is the coaches’ job, not their parents’, in the SM1 Program. Cheer all you want, but please do not coach them from the stands.
  • Please encourage your child to communicate concerns or questions directly with their coach. This will help the coach understand & communicate directly with the player vs. through a 3rd party.
  • 3 Practice Rule: Until you, as a parent, have attended 3 practices, please do not call the coach complaining about playing time, etc. Until you’ve attended 3 practices to see your son/daughter’s effort & attitude in practice, teamwork, etc., coaches will not tolerate having discussions of this nature—no videotaping of practices without consent of the coach prior.
  • Communicate with the coach appropriately; discuss your concerns off the court & in private. Practice the “24-Hour Rule”: Wait 24 hours before contacting the coach regarding something; it will allow time to think about the situation before addressing it, taking the emotion out of it. If you feel the coach does not hear you after taking this approach, please get in touch with the SM1 Program Directors.
  • Please do not undermine your child’s coach on the car ride home, dinner table, etc. Subtle, passive-aggressive comments like: “Your coach doesn’t know what he is doing” or “I can’t believe you don’t play more” do not comfort your child (whether that is your intention or not). This enables your child to have a bad attitude & to make excuses, both of which are unacceptable.
  • Hold your child accountable to the player’s expectations at all times. It is the goal of SM1 to improve your child as an athlete but also to aid in developing them into confident, proud, respectful & good citizens.
  • Remember that the sport your child plays is fun & parents should strive to keep it that way.
  • Remember that you always represent your family, community & the SM1 family.
  • Parents will refrain from any negative talk toward the team, Program, coaches, or leadership that could impact the chemistry of the team or Program. If parents have an issue, it should come to the program leadership and not turn into gossip.

SM1 Philosophy Regarding Teams & Playing time:

Team Selection:

  • SM1 is a competitive and developmental program; we expect each player to approach each season ready to work and compete at a high level.
  • We are not interested in having as many teams as possible; we will always prioritize quality over quantity.
  • Roster spots are earned each season through our evaluation process. We do not hold traditional tryouts, so we use our evaluation process to determine teams each season. We prioritize developing with the boys and girls we coach, and this process allows us to create continuity and connection.
  • Once we complete registration, we do evaluations to ensure teams are balanced and competitive.
  • Metrics we use for team selection include (order of importance) Fit, Skill, Opportunity to Develop, and Friend Request.

Playing Time:

  • Playing time is dictated by the player’s effort, attitude & attendance.
  • We will not reward players who don’t have the team’s best interest in mind at all times.
  • Coaches do their best to even out the playing time, but playing time can fluctuate game-to-game based on the player’s expectations & factors.

Violation of Guidelines/Expectations:

  • All SM1 Parents and spectators will be held accountable to the above guidelines & expectations.
  • Any suspected violation may & should be reported to the SM1 Program Directors.
  • Individuals violating any of the expectations & guidelines may be asked to leave practice, games, or the Program. The SM1 Program comes first; no one person or player is bigger than the entire Program.
  • If problems persist throughout the year, additional action may be taken to remove the Parent or Player from the SM1 Program. We are proud that this has not been an issue before & the goal of this document is to keep it that way.

Player Expectations & Code of Conduct Requirements:

  • I accept responsibility for my behavior on and off the court or field of play. In addition, I understand that what I do and say affects my teammates, school, and other people, either positively or negatively.
  • I lead courageously and live with integrity by speaking up against injustice and on behalf of others, even if it is hard or unpopular.
  • I act with respect toward myself and the people around me, including my parents, my coaches, my teammates, my teachers, my opponents, and the spectators.
  • I act with empathy. I try to understand what is going on in the hearts and minds of others and what is causing those feelings so that I can be supportive and encouraging. I ask, “How can I help you?”
  • I always serve as a role model, speaking politely and courteously toward coaches, teammates, opponents, officials, and spectators. I understand it is a privilege to represent my family, school, and community as a student-athlete.
  • I give 100 percent effort to practices, games, and events. That effort demonstrates my commitment to the team and respect for my coaches and teammates.
  • I display good sportsmanship. I acknowledge and applaud the efforts of others. I encourage my teammates with positive statements. I refrain from boasting to my teammates and “trash-talking” to members of other teams. I accept defeat graciously by congratulating my opponents on a game well played.
  • Because I represent my family, school, and team, I abide by the school, team, and coaches’ policies, rules, and guidelines.

Coach Disciplinary Process & Action Plan:

Purpose

To ensure a safe, respectful, and development-focused environment for all athletes while maintaining consistent standards of professionalism, accountability, and coaching excellence across CSF programs.

Core Coaching Standards

All CSF coaches are expected to:

  • Model professionalism, sportsmanship, and emotional control
  • Treat athletes, parents, officials, and staff with respect
  • Follow CSF training curriculum and safety protocols
  • Communicate clearly and appropriately with players and families
  • Represent CSF positively on and off the court
Behavior That May Trigger Discipline

Examples include, but are not limited to:

Minor Issues
  • Tardiness or missed sessions without notice
  • Inappropriate tone or unprofessional language
  • Failure to follow practice plans or CSF curriculum
  • Poor communication with parents or staff
Major Issues
  • Yelling, humiliating, or intimidating players
  • Disrespect toward referees, parents, or staff
  • Unsafe training practices
  • Repeated violations after prior warnings
Zero-Tolerance Violations
  • Physical or verbal abuse
  • Discrimination or harassment of any kind
  • Inappropriate contact or communication with a minor
  • Substance use during CSF activities
  • Any action that puts athlete safety at risk

Progressive Disciplinary Action Plan

Step 1: Verbal Warning (Documented)

When Used: First-time minor violation

Action:

  • Private conversation with Program Director
  • Clear explanation of concern and expected correction
  • Coach acknowledges understanding

Documentation:

  • Incident noted in coach file (date, issue, resolution)
Step 2: Written Warning & Improvement Plan

When Used:

  • Repeated minor violations
  • First moderate violation

Action:

  • Written notice outlining:
    • Specific behavior issue
    • Required corrective actions
    • Timeline for improvement (typically 30 days)
  • Coach signs acknowledgment

Support:

  • Additional training, observation, or mentorship as needed
Step 3: Probation or Suspension

When Used:

  • Continued issues after written warning
  • Significant misconduct

Action Options:

  • Probation (restricted coaching duties)
  • Temporary suspension (1–4 weeks)
  • Mandatory retraining or shadowing

Review:

  • Formal performance review at probation end
Step 4: Termination

When Used:

  • Failure to improve after probation
  • Any zero-tolerance violation

Action:

  • Immediate removal from coaching duties
  • Written termination notice
  • Access revoked to CSF facilities, teams, and communication tools
Immediate Action Protocol (Serious Incidents)

For any allegation involving athlete safety, abuse, or misconduct:

  1. Coach is immediately removed from the environment
  2. Incident reported to Program Director/Executive Director
  3. Parents notified as appropriate
  4. Investigation conducted
  5. Authorities contacted when legally required
  6. Final determination documented

Complaint Intake Process

  • Complaints may come from parents, players, staff, or officials
  • All complaints logged and reviewed within 48 hours
  • Confidentiality maintained to the extent possible
  • No retaliation tolerated

Coach Acknowledgment

All coaches must sign a Coach Code of Conduct & Disciplinary Policy Acknowledgment during onboarding and annually thereafter.

Alignment With CSF Values

This process supports CSF’s commitment to:

  • Athlete-first development
  • Positive coaching culture
  • Accountability and professionalism
  • Trust with families and partners
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